Scalora Consulting Group LLC (SCG) is a Massachusetts-based consulting company providing project management and construction mitigation services to organizations and institutions developing capital improvement and maintenance projects. Our company services the New England region, Tennessee, and select states nationally. We are headquartered in Ashland, Massachusetts. We are a market leader in providing services for top-tier clients in the private academic, corporate, development, multi-family, financial institution, healthcare, science and technology, industrial, and non-profit markets.

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COMPANY CULTURE
At SCG, we focus on hiring and training the most talented professionals in the industry and providing a rewarding work environment with an emphasis on quality of life. Our firm values personal and professional development and team collaboration. Ideas are generated and shared, and employees are empowered to fulfill their responsibilities and encouraged to take initiative to make a positive impact on the company. With our B Corp certification, we are more committed than ever to our vision: “Building a better world by investing in people, partnering to innovate, and being socially and environmentally responsible.” 

 

ADMINISTRATIVE ASSISTANT
Scalora Consulting Group is seeking an individual with strong technical and interpersonal skills who can effectively communicate and coordinate with operations and project management teams. The candidate should demonstrate a history of working in the administrative assistant role.

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This is a part-time position based in Ashland, MA, up to 20 hours per week. The role is primarily onsite 2–3 days per week, with the potential for remote work one workday per week.
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RESPONSIBILITIES

Deliver highly personalized services to operations and project management teams, with the goal of creating an outstanding client experience and being a contributing member of the Scalora Consulting Group team to help achieve our vision and goals. Responsibilities will include, but are not limited to:

• Meet and greet clients both on the phone, virtually, and in the office in a friendly and courteous manner

• Provide administrative support for daily operations and monthly timekeeping/invoicing

• Develop and maintain corporate databases, including project directory, client contacts, and vendor information

• Maintain and order general office and kitchen supplies for all offices

• Assist with company event planning

• Assist with company education and training sessions and registrations  

• Help coordinate multiple calendars for team meetings, meeting spaces, and catering

• Recommend efficiency improvements as necessary

• Support the company in volunteer efforts to address social and environmental issues in the industry and local communities

• Collaborate with other SCG teammates to assist in process improvement and building a culture of teamwork

• Embody the organization’s core competencies, which include:

  • Leads with Courage - Stepping up to address difficult issues, saying what needs to be said

  • Ownership of Self - Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses and seeking ways to improve

  • Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations

  • Drives Vision and Purpose - Painting a compelling picture of the vision and strategy that motivates others to action

  • Ensures Accountability - Holding self and others accountable to meet commitments

  • Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences

  • Builds Effective Teams - Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals

  • Inspires Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity

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MINIMUM REQUIREMENTS

• 3 to 5 years of experience in an administrative assistant role with similar responsibilities, or a professional degree from an accredited university.

• Self-starter, energetic, enthusiastic

• Excellent written and verbal communication skills

• Strong organizational skills

• Computer proficiency with Microsoft Word, Excel, and PowerPoint software platforms

• Ability to follow through on given tasks

• CORI and SORI satisfactory requirements of the client

 

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.